Darrenb,
I am sorry if I wan not verry clear on this answer. Here is a screen shot on how this is implemented in the Report Genration Toolkit for Microsoft Office. I would suggest purchasing this Toolkit as an add-on for LabVIEW as it has this functionality already built in for both Microsoft Excel and Microsoft Word.
Randy Hoskin
Applications Engineer
National Instruments
http://www.ni.com/ask